Unofficial version. This rtf is posted as a public courtesy online and is for private use only. The authenticated pdf is the official version. Those who intend to use the contents for resale or profit shall contact the Administrative Rules Division to pay Commercial Use fees under A.R.S. § 39-121.03 and 1 A.A.C. 1, R1-1-113.
7 A.A.C. 1
Supp. 23-1
TITLE 7. EDUCATION
CHAPTER 1. DEPARTMENT OF ADMINISTRATION, DIVISION OF SCHOOL FACILITIES
The table of contents on page one contains links to the referenced page numbers in this Chapter. 
Refer to the notes at the end of a Section to learn about the history of a rule as it was published in the Arizona Administrative Register.
This Chapter contains rules that were filed to be codified in the Arizona Administrative Code between the dates of
January 1, 2023 through March 31, 2023

R7-1-101.	Request for a Building Renewal Grant 	2
R7-1-201.	Validation of Adjacent Ways Project 	2

Questions about these rules? Contact:
Department:	Department of Administration
Address:	Division of School Facilities
	100 N. 15th Ave., Suite 301
	Phoenix, AZ 85007
Website:	https://sfb.az.gov
Name:	Jack Smith, Administrator
Telephone:	(602) 421-1882
Email:	jack.smith@azdoa.gov

PREFACE
Under Arizona law, the Department of State, Office of the Secretary of State (Office), Administrative Rules Division, accepts state agency rule notice and other legal filings and is the publisher of Arizona rules. The Office of the Secretary of State does not interpret or enforce rules in the Administrative Code. Questions about rules should be directed to the state agency responsible for the promulgation of the rule.

Scott Cancelosi, Director
ADMINISTRATIVE RULES DIVISION

RULES
The definition for a rule is provided for under A.R.S. § 41-1001. “‘Rule’ means an agency statement of general applicability that implements, interprets, or prescribes law or policy, or describes the procedures or practice requirements of an agency.”
RULES
The definition for a rule is provided for under A.R.S. § 41-1001. “‘Rule’ means an agency statement of general applicability that implements, interprets, or prescribes law or policy, or describes the procedures or practice requirements of an agency.”
The Code is separated by subject into Titles. Titles are divided into Chapters. A Chapter includes state agency rules. Rules in Chapters are divided into Articles, then Sections. The “R” stands for “rule” with a sequential numbering and lettering outline separated into subsections.
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Fourth Quarter: October 1 - December 31
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Please note: The Office publishes by Chapter, not by individual rule Section. Therefore there might be only a few Sections codified in each Chapter released in a supplement. This is why the Office lists only updated codified Sections on the previous page.
RULE HISTORY
Refer to the HISTORICAL NOTE at the end of each Section for the effective date of a rule. The note also includes the Register volume and page number in which the notice was published (A.A.R.) and beginning in supplement 21-4, the date the notice was published in the Register.
AUTHENTICATION OF PDF CODE CHAPTERS
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ARIZONA REVISED STATUTE REFERENCES
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RULES
The definition for a rule is provided for under A.R.S. § 41-1001. “‘Rule’ means an agency statement of general applicability that implements, interprets, or prescribes law or policy, or describes the procedures or practice requirements of an agency.”
RULES
The definition for a rule is provided for under A.R.S. § 41-1001. “‘Rule’ means an agency statement of general applicability that implements, interprets, or prescribes law or policy, or describes the procedures or practice requirements of an agency.”
An agency’s exemption is written in law by the Arizona State Legislature or under a referendum or initiative passed into law by Arizona voters.
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Editor’s notes at the beginning of a Chapter provide information about rulemaking Sections made by exempt rulemaking. Exempt rulemaking notes are also included in the historical note at the end of a rulemaking Section.
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PERSONAL USE/COMMERCIAL USE
This Chapter is posted as a public courtesy online, and is for private use only. Those who wish to use the contents for resale or profit should contact the Office about Commercial Use fees. For information on commercial use fees review A.R.S. § 39-121.03 and 1 A.A.C. 1, R1-1-113.
Rhonda Paschal, rules managing editor, assisted with the editing of this Chapter.

TITLE 7. EDUCATION
CHAPTER 1. DEPARTMENT OF ADMINISTRATION, DIVISION OF SCHOOL FACILITIES
Authority: A.R.S. §§ 41-5702(A)(10) and 41-5731(K)
Supp. 23-1
CHAPTER TABLE OF CONTENTS

ARTICLE 1. BUILDING RENEWAL GRANTS
Article 1, consisting of Section R7-1-101, made by final rulemaking at 29 A.A.R. 509 (February 3, 2023), effective March 10, 2023 (Supp. 23-1).
Section
R7-1-101.	Request for a Building Renewal Grant 	2
ARTICLE 2. VALIDATION OF ADJACENT WAYS PROJECT
Article 2, consisting of Section R7-1-201, made by final rulemaking at 29 A.A.R. 509 (February 3, 2023), effective March 10, 2023 (Supp. 23-1).
Section
R7-1-201.	Validation of Adjacent Ways Project 	2

ARTICLE 1. BUILDING RENEWAL GRANTS
R7-1-101.	Request for a Building Renewal Grant
A.	A school district is eligible to request monies from the Building Renewal Grant Fund established under A.R.S. § 41-5731 if the building or part of a building for which monies are requested:
1.	Is in the Division’s database maintained under A.R.S. § 41-5702(A)(2);
2.	Is owned by the school district;
3.	Is used for student instruction or other academic purpose; and
4.	Has received routine preventative maintenance, as defined at A.R.S. § 41-5731(N), and the school district has submitted an annual preventative maintenance plan to the Division;
B.	Grant request. To receive monies from the Building Renewal Grant Fund, a school district shall submit to the Division:
1.	A complete and accurate request using a form that is available online. The school district shall ensure the following information is included in the request:
a.	Identifying information.
i.	Name of school district;
ii.	Name and location of the building or part of a building for which monies are requested;
iii.	Name, telephone number, and email address of the superintendent of the school district; and
iv.	Name, telephone number, and email address of the school district contact person;
b.	Project information.
i.	A detailed description of the manner in which the building or part of a building referenced in subsection (B)(1)(a) fails to meet the Minimum School Facility Guidelines, established at 7 A.A.C. 6, Article 2;
ii.	A summary of the conclusions from any completed professional study regarding the information provided under subsection (B)(1)(b)(i);
iii.	Any citations by or reports from a governmental entity regarding the information provided under subsection (B)(1)(b)(i);
iv.	Actions the school district proposes to take to address issues identified in subsection (B)(1)(b)(i) and that are consistent with A.R.S. § 41-5731(C);
v.	Calculated cost of the actions proposed in subsection (B)(1)(b)(iv);
vi.	A description of any local funding that will be used for the proposed project; and
vii.	Amount of monies requested from the Building Renewal Grant Fund.
2.	The school district shall attach the following to the request:
a.	A copy of any professional study referenced under subsection (B)(1)(b)(ii);
b.	A copy of any citation or report referenced under subsection (B)(1)(b)(iii); and
c.	A copy of any vendor bids, quotes, or proposals used to determine the cost under subsection (B)(1)(b)(v).
C.	Technical assistance. As required under A.R.S. § 41-5702, the Division shall allow a school district to submit an incomplete request for monies from the Building Renewal Grant Fund and provide technical assistance to complete the request.
D.	Division action on request for monies.
1.	Within 15 days after receiving a request for monies submitted under subsection (B), the Division shall provide notice to the school district through the Division’s grants management system of the Division’s determination that the request:
a.	Is complete or incomplete, or
b.	The proposed project does not meet eligibility criteria. A school district may appeal a determination of ineligibility.
2.	If the Division determines the submitted request is incomplete, the Division shall include in the notice provide under subsection (D)(1) a description the manner in which the request is incomplete, additional information needed, and the availability of technical assistance.
3.	Except as provided under A.R.S. § 41-5702(A)(5)(h), the Division shall not act on a request for monies until the request is complete as described in subsection (B). If the school district fails to submit a complete request within 60 days after notice is provided under subsection (D)(2), the Division may deny the request.
4.	When a request for monies is complete, the Division shall determine whether the need for monies is critical or non-critical as described in A.R.S. § 41-5731(G). The Division shall give priority to critical projects.
5.	The Division shall distribute monies from the Building Renewal Grant Fund only after the Division and school district agree to the terms and conditions governing the grant of monies. Both the Division and school district shall comply with the agreed terms and conditions.
6.	The Division shall distribute monies from the Building Renewal Grant Fund on a reimbursement basis. To be reimbursed for incurred expenses, a school district shall submit a complete and accurate financial report through the Division’s grant management system. The Division shall reimburse the amount incurred within 20 days after a financial report is received in the Division’s grants management system and accepted by the Division Administrator.
7.	The Division shall provide status updates to the school district through the Division’s grants management system.
Historical Note
New Section R7-1-101, made by final rulemaking at 29 A.A.R. 509 (February 3, 2023), effective March 10, 2023 (Supp. 23-1).
ARTICLE 2. VALIDATION OF ADJACENT WAYS PROJECT
R7-1-201.	Validation of Adjacent Ways Project
A.	A school district that has monies from a special assessment on the taxable property in the school district for improvements necessary to ensure the safe ingress to and egress from school property to the public way may, as specified in A.R.S. § 15-995, use the monies for the following:
1.	To construct, maintain, or improve a public way adjacent to a parcel of land owned or leased for school purposes by the school district;
2.	To construct sidewalks, sewers, utility lines, roadways, and other improvements along streets and intersections adjacent to a parcel of land owned or leased for school purposes by the school district;
3.	To ensure the safe ingress and egress of buses and fire equipment from the public way to a parcel of land owned or leased for school purposes by the school district; and
4.	To maintain fire and bus lanes, including signage and striping, on any parcel of land owned or leased for school purposes by the school district.
B.	Before expending funds from the special assessment on an adjacent ways project, a school district shall file with the Division a complete and accurate description of the project using a form that is available online. The school district shall ensure the following information is included in the description:
1.	Name and address of the school facility to be benefited by the project;
2.	Name of the school district;
3.	Name, telephone number, and email address of the school district superintendent;
4.	Name, telephone number, and email address of the school district contact person;
5.	A description of the proposed adjacent ways project including:
a.	A designation of the category listed in subsection (A) applicable to the project; and
b.	A summary of the conclusions from any completed professional study regarding need for the project; and
6.	Calculated cost of the proposed project.
C.	A school district shall attach the following to the description filed under subsection (B):
1.	A map showing the parcel of land owned or leased by the school district and the manner in which the proposed adjacent ways project will be placed on the parcel of land;
2.	A copy of any professional study referenced under subsection (B)(5); and
3.	A copy of any vendor bids, quotes, or proposals used to determine the cost provided under subsection (B)(6).
D.	A school district that proposes an adjacent ways project with expenditures less than $50,000 may begin the project after filing the complete and accurate description required under subsections (B) and (C).
E.	Except as provided in subsection (D), the Division shall validate or invalidate a school district’s proposed adjacent ways project within 60 days after receiving a complete filing under subsections (B) and (C). The Division shall validate a proposed adjacent ways project only if the Division determines the project:
1.	Complies with all state laws relating to adjacent ways projects, and
2.	Does not contain work outside the scope of an adjacent ways project as described at A.R.S. § 15-995(A).
Historical Note
New Section R7-1-201, made by final rulemaking at 29 A.A.R. 509 (February 3, 2023), effective March 10, 2023 (Supp. 23-1).